QMplus Rollover, Archive and Module life cycle Process

In July 2026, changes were made to the QMplus category structure to support a new module life cycle and archive process.

Previously, modules were prepared for the next academic year by resetting the existing module area, removing student data, and reusing the same module for the next cohort. Under the new process, a separate module is created for each academic year, while previous modules are retained as archives.

This change provides a complete historical record of teaching and student activity, improves module management, and ensures that current and archived modules remain clearly separated while still being accessible on the same QMplus server.

Under the new QMplus module life cycle process, a new module instance is created for each academic year. Rather than resetting or overwriting an existing module, teaching materials, activities and module structure are copied into a new module area for the next student cohort, while the previous year's module is retained as an archive.

Key features of the process include:

• A new module is created for each upcoming academic year.
• Module structure, teaching content and activities are carried across to the new module.
• Student data, including enrolments, submissions, grades and activity records, are not transferred to the new module.
• The previous year's module remains available as an archive, preserving all student records and teaching activity.
• Current and archived modules are stored separately in categories organised by academic year.
• The new module is hidden until it is ready for use.
• Academic staff can review, update and prepare the new module before it is released to students.
• Archived modules become read-only six weeks after the module end date.

This approach provides a complete historical record of teaching and student activity, improves module management, and ensures that each cohort is taught within a dedicated module area. At the same time, staff and students can continue to access both current and archived modules on the same QMplus server for reference and record-keeping purposes.