SEF Undergraduate Handbook 2025-26

Personal data collected during application to QMUL and at enrolment, such as contact details and information about your background, is held in secure systems such as MySIS. It is important that you keep this information accurate and up-to-date.

During your studies (and after you graduate) QMUL will collect additional information about you, including work you submit for assessment in the course of your studies. Staff may occasionally wish to use anonymised student work for instructional purposes. We hope that you will be willing to support your fellow students by allowing this, but you may choose to opt out by contacting the School's administrative office.

Note also that markers of engagement are monitored to help support students. If you have a discussion with your academic advisor or other support services, then notes may be kept and shared with appropriate parties within the University.

We will ensure that all personal data is held securely and is not disclosed to third parties without your consent, unless disclosure is mandated by law (for example, as part of QMUL's annual submission to the Higher Education Statistics Agency).

The University is required to collect details of our students’ ethnicities and disabilities, in order to monitor the success of policies to ensure equal opportunities in education. This information is kept confidential and helps us to provide you with support and information on relevant facilities and services.

When you enrol at QMUL you will be shown a privacy notice about the purposes for which we use your personal data and to whom we may disclose it when required. You must read this notice carefully.

All personal data is maintained in accordance with data protection legislation. More information is available here, or by contacting the University’s Data Protection Officer by email at: data-protection@qmul.ac.uk.