Student Handbook 2024/25

Personal information and data protection

During application and at (re-)enrolment you provide us with personal information about yourself such as relevant contact details and information about your background, which is held in systems such as MySIS. It’s important that you ensure this information is accurate and kept up to date. Throughout your studies (or after you graduate) you may also provide, or we may collect, other personal information and you should be aware that this also includes any work you submit for assessment in the course of your studies. Tutors may occasionally use anonymised student essays (or portions from them) as part of the teaching process. We hope you will be willing to support your fellow students by allowing this, but you may opt out by contacting your School/Institute office. Other markers of engagement are monitored to help support students. If you engage with your the PG Law Office support services, notes may be kept and shared with appropriate individuals. You may make use of Queen Mary’s Report and  Support Tool, or another user may identify you in doing so, which could result in personal data, including special category personal data or data relating to criminal offences being processed. Please refer to the privacy notice for more information.

We ensure that all personal data is held securely and will not be disclosed to third parties without your consent, unless we are obliged to do so by law – for example the annual student record that we submit to the Higher Education Statistics Agency (HESA) - or other conditions allow. HESA requires us to collect details of our students’ ethnicities and disabilities as a means of monitoring the success of equal opportunities policies at a national level. This information is kept confidential and helps us to provide you with support and information on facilities and services that may be useful.

When you enrol or re-enrol online you will be asked to read a privacy notice about the purposes for which we use your personal data and to whom we may disclose it when required. You must read this carefully. All personal data is maintained in accordance with data protection legislation.  For more information, visit: https://www.qmul.ac.uk/privacy/ and/or contact Queen Mary’s Data Protection Officer via data-protection@qmul.ac.uk.