Registration & attendance

PhD students are required to enrol at the start of their programme. The period of registration will begin from the date of initial enrolment and the maximum period of registration is 3 years 364 days for full-time students or 6 years and 364 days for part-time students by the end of which the thesis must be submitted for examination. Full-time students are expected to undertake a full study week of at least 35 hours. Part-time students should reach an agreement with their supervisors at the start of their registration as to the proportion of time they will spend on their programme to enable them to submit within the prescribed period. For further information on registration and attendance requirements, additional to the points outlined in this section, please refer to the Academic Regulations and Code of Practice.

All students must re-enrol at the beginning of each academic year (August) through MySIS. Failure to re-enrol may result in de-registration from the programme. You must complete re-enrolment until awarded your degree, even if you have submitted your thesis for examination.

ATTENDANCE

• Full-time students are expected to undertake a full study week of 35 hours on their research studies. 
• Part-time students should reach an agreement with their supervisors at the start of their registration as to the proportion of time they will spend on their research degree programme to enable them to submit within the prescribed period.  The Academic Regulations for Research Degrees state that the workload of a part-time student is deemed to be 50% of that of a full-time student. It is recognised that the time a part-time student may spend on their studies may vary through the course of the programme.  Any arrangement agreed should not compromise submission time within the prescribed period.  
• Absence: It is your responsibility on such occasions to keep your supervisor and the PGR Programmes Officer informed of the reason for absences. If you are unfortunate enough to have to take extended periods of absence (more than five continuous working days) you should supply a doctor’s certificate. 
• Interruption: Where a student is expected to be absent for more than one month they should apply to interrupt their studies.
• Absence for research: Please log any research leave/travel on your MySIS Supervisor Log. Funding for any research travel that is provided by the School / research group / research grant, should be agreed in advance with your supervisor and HoG / grant holder. Student must obtain this approval before submitting claims. 

• For full-time PhD students the annual holiday entitlement is 30 working days plus the eight UK public holidays and the four QMUL closure days. Holiday entitlement is pro-rata for part-time students and for parts of a year.
• PhD students should agree their holiday periods with their primary supervisor and note this in the Supervisor Log on MySIS. PhD leave cannot be approved on MyHR so should not be requested through this system.
• PhD students should also log absences other than annual leave (e.g. attendance at conferences, research visits, etc.) on the Supervision Log, after agreeing these with their supervisor.
• QMUL closure days are listed on this web page: http://hr.qmul.ac.uk/procedures/leave/closuredays/