Joining and inviting others to Teams meetings
Join a meeting
Join a meeting in Microsoft Teams - Microsoft Support Guide.
Invite people to a meeting
Invite people to meeting in Microsoft Teams - Microsoft Support Guide
Schedule MS Teams meetings and provide access on QMplus
Online meetings can be created instantly. However, when planning upcoming teaching sessions, events, or online presentations, you may want to schedule Teams sessions in advance. You can schedule single meetings or recurring sessions (i.e., your teaching schedule for the term), which generates joining information to share with participants. Meeting access links can be posted on QMplus, added to an Outlook calendar invitation, or shared via email.
Adding access links to QMplus
If you would like to post a meeting link on QMplus for students, log in to your account and navigate to the module you would like to update and Turn editing on at the top-right corner of your module.
With the activity chooser, search ‘URL’, and select the URL resource.
Start an ad-hoc meeting
There are several ways to initiate an ad-hoc meeting with other MS Teams users. If you need to quickly create a meeting to take place as soon as possible, select the Calendar tab click Meet now.
From the menu, select Start meeting to instantly create a session. This can be useful if you would like to test meeting features in Teams without calling other users, or if you would like to configure your meeting before inviting others to join.
- Copy meeting link will add a link to your clipboard which can be emailed or texted to others (using the Paste shortcut on your keyboard). Anyone who clicks the link will automatically enter your meeting.
- Add participants will allow you to search for other Teams users in your organisation. If they have Teams open, the participant will instantly receive a notification to join your session.
Start a meeting using Chat
You can use the Chat panel to call users directly. SelectChaton the left side of the MS Teams window and click the‘New chat’ icon, enter their name or email address in the 'To:’ field and select their profile from the list.
Call users directly
You can call users by selecting their profile imageanywhere it appears in Teams to reveal theircontact card. Select the video or audio callb uttons under their name to initiate a meeting.
Start a team meeting
To initiate an ad-hoc meeting with an entire team, click the Teamstab on the left side of the window and open the channel you want to host the meeting.
Scheduling a meeting
You may not want to create a team workspace or start a chat to facilitate online meetings. If you will only utilise the video conferencing features of Teams, simply schedule a meeting and share the joining details with attendees. To begin scheduling a meeting, select the Calendar tab on the left side of the window and click ‘+ New meeting’ at the top-right corner of the window.
Schedule a meeting with Outlook (calendar event meetings)
If you prefer to schedule meetings in Outlook, you can also quickly set scheduled events to take place within MS Teams. Create an event in your calendar as normal and invite at least one other attendee to the event. On the Desktop Client you will see a Teams meeting button appear in your event settings bar. Click this button which will automatically create a meeting link for the session and fill the text ‘Microsoft Teams Meeting’ in the Location field. You will not immediately see the link to your meeting, but this will be added once the invitation is sent.
Meeting options and permissions
If you do not want attendees to have access to all of the available features in Teams, or you need time to prepare your session before allowing others to join, during a meeting select the More actions (…) icon at the top of the window and select Meeting options.