STA Student Handbook (Taught Programmes) 2025/26
Your personal details
It is important that QMUL has up to date personal details for all students. You will be able to update your address and contact details on line using MySIS, however a change in name must be done in person at the Student Enquiry Centre with accompanying identification. You can find out more information on the Student Enquiry Centre website.
Student Names Guidance - Display Name
If during your time at Queen Mary you would like to be known by a different name to your official/legal name, you can make a request to have your display name changed. Students do not need any evidence to make this request. This does not overwrite a student’s ‘Official Name’ in the student record system and any official documentation will always refer to the ‘Official Name’.
Students with disabilities
QMUL has a responsibility under the Equality Act (2010) to anticipate the needs of its disabled students. To help the university plan the most effective ways to deliver this support it is important that any student with a disability, e.g. someone requiring what are known as ‘reasonable adjustments’, (examples include additional time in exams or course materials in alternative formats) declares their disability when they apply for their programme of study. Most students can do this via UCAS, but for other students there will be an opportunity to do so when they apply directly for a particular course.
Making this declaration will ensure that you are contacted by the university’s Disability and Dyslexia Service (DDS) to discuss the kind of support that you will require. For more information on the Disability and Dyslexia Service please visit their website www.dds.qmul.ac.uk
Personal information and data protection
During application and at (re-)enrolment you provide us with personal information about yourself such as relevant contact details and information about your background, which is held in systems such as MySIS. It’s important that you ensure this information is accurate and kept up to date. Throughout your studies (or after you graduate) you may also provide, or we may collect, other personal information and you should be aware that this also includes any work you submit for assessment in the course of your studies.
We ensure that all personal data is held securely and will not be disclosed to third parties without your consent, unless we are obliged to do so by law - for example the annual student record that we submit to the Higher Education Statistics Agency - or other conditions allow. When you graduate, your details will be transferred to our Alumni database so that we can stay in touch with you in the future.
HESA requires us to collect details of our students’ ethnicities and disabilities as a means of monitoring the success of equal opportunities policies at a national level. This information is kept confidential and helps us to provide you with support and information on facilities and services that may be useful.
When you enrol or re-enrol online you will be asked to read a privacy notice about the purposes for which we use your personal data and to whom we may disclose it when required. You must read this carefully. All personal data is maintained in accordance with data protection legislation. For more information, visit www.qmul.ac.uk/privacy and/or contact Queen Mary’s Data Protection Officer via data-protection@qmul.ac.uk.