IP Student Handbook 2025/26

17.3. Updating personal details

Personal Information and Data Protection

When you apply to Queen Mary and during (re-)enrolment, you provide personal information such as contact details and background information. This data is stored in systems like MySIS, and it’s essential that you keep it accurate and up to date.

Throughout your studies—and even after graduation—you may provide or we may collect additional personal data. This includes work submitted for assessment. Occasionally, tutors may use anonymised student essays (or excerpts) for teaching purposes. While we hope you’ll support fellow students by allowing this, you may opt out by contacting the PG Law Office.

We also monitor other markers of engagement to support students. If you engage with support services through the PG Law Office, notes may be recorded and shared with relevant staff. You may also use Queen Mary’s Report and Support Tool, or be identified by another user, which could result in the processing of personal data—including special category data or data related to criminal offences. Please refer to the Privacy Notice for full details.

Data Security and Disclosure

All personal data is held securely and will not be disclosed to third parties without your consent, unless required by law. For example, we submit an annual student record to the Higher Education Statistics Agency (HESA), which includes data on ethnicity and disabilities to monitor national equal opportunities policies. This information is kept confidential and helps us provide tailored support and services.

During online enrolment or re-enrolment, you will be asked to read a Privacy Notice outlining how your data is used and to whom it may be disclosed. You must read this carefully.

All personal data is managed in accordance with data protection legislation. For more information, visit www.qmul.ac.uk/privacy or contact Queen Mary’s Data Protection Officer at: data-protection@qmul.ac.uk