Extenuating CircumstancesWhat are ‘Extenuating Circumstances’?
‘Circumstances that are outside a student’s control which may have a negative impact on a student’s ability to undertake or complete any assessment so as to cast doubt on the likely validity of the assessment as a measure of the student’s achievement’.
There is a comprehensive guide to ECs here
Extenuating Circumstances for 2020 Summer assessment period and Late Summer Resit period
Please note that at this stage the information below applies only to the 2020 Summer Assessment period (May-June 2020) and the Late Summer Resit period 2020 .
You can claim for extenuating circumstances (EC) in the usual way. The Subject Exam Board (SEB) will meet after the exams have taken place and will confirm which extenuating circumstances claims have been approved. The form can be found on the UG/PG information zone on QMPlus and should be completed and emailed to email@example.com.
Any student that will be applying for Extenuating Circumstances, or wish to discuss any issues impacting on the assessments, please contact Harvey firstname.lastname@example.org.
In addition to the usual grounds for extenuating circumstances, you can also claim on the grounds of:
- Employment or caring responsibilities (there are usually limitations on those grounds)
- Lack of appropriate equipment or technology to complete assessments.
- Household circumstances (such as a lack of private space in which to undertake an alternative assessment) will also constitute an extenuating circumstance for alternative assessments.
Health/Mental Health Extenuating Circumstances
You will be able to self-certify for assessments during the current situation. This means you don't need to supply any supporting evidence for an extenuating circumstance claim to be accepted (but you must still submit the claim itself, in the usual way).
If you need to submit an EC for an assessment please be sure to provide a detailed summary in the form as to what circumstances have affected your ability, and in what way, to undertake the assessment.
If you need any assistance or help with EC claims please contact the Student Support Officer (Harvey Abraham-Green).
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PROGRAMME UCAS CODE PROGRAMME ORGANISER PROGRAMME UCAS CODE PROGRAMME ORGANISER BSc Astrophysics F526 Dr Craig Agnor BSc Physics F300 TBC BSc Physics with Particle Physics F392 Dr Marcella Bona BSc Physics with Astrophysics F3F5 Dr Craig Agnor BSc Physics with Data Science F30S Dr Phil Bull BSc Theoretical Physics F340 Dr Rodolfo Russo
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ENGAGEMENT AND ATTENDANCEFor the timely and effective administration of support, the School uses a number of engagement markers and checkpoints, such as attendance, assessment submission and participation. This is to ensure that students are well supported and given every opportunity to progress with their studies and to achieve to their fullest potential whilst here.
The underpinning principles are that the School, once it has admitted a student to a programme of study, has a duty of care to that student, whilst in turn the student has a responsibility to engage with the available support. Furthermore, evidence shows that there is a strong correlation between attendance and performance in exams/assessments.
A student identified as approaching or falling below the minimum requirements of engagement set by the School will be contacted alerting them to this, outlining support mechanisms to deal with the issues that may be contributing to this.
The school expects attendance levels at each module of 70% for all undergraduates, over a rolling period of 2-3 weeks. Attendance falling below this level will result in an email drawing attention to this, indicating what support we could offer with work or other problems. Excused absences would be excluded from the above requirements. Requests for these should be made via the online report form. For absences longer than five days, you must provide a medical certificate from an authorised medical professional. This medical evidence should be submitted to the Student Support Officer.
Assessments will be monitored and students that fail to achieve above 40% for two or more assessments in a particular module, or fail a mid-term examination, will be contacted. Students with extenuating circumstances will be excluded from this, providing they have filled out the required documentation which then has to be accepted.
Students whose attendance falls below acceptable levels on consecutive rolling periods will be invited to meet with the Student Support Officer (Harvey Abraham-Green) to discuss their attendance and circumstances surrounding their absences. The Student Support Officer will attempt to help you reengage with your studies and signpost support resources on campus.
If a student is identified as in need of support in order to re-engage with their studies, they will also be invited to a meeting with their Personal Tutor/Advisor to discuss issues that might be affecting their studies, and for the provision of encouragement/advice.
Students whose attendance continues to be below acceptable levels over multiple and consecutive checkpoints will be invited to meet with the Senior Tutor.
Those who have been identified for continual nonattendance and do not engage with the school or support resources could face deregistration from the programme.
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